How to budget for a kicka** event

We have all been there, we want that amazing wedding, birthday party or just host an event that will leave people remembering you from years on. I have read plenty books, magazines, blogs and guys I think I have the answer to your problem. No one wants to spend 10,000 dollars on a party; but what if I gave you 10 steps on how to make your party look like you spent 10,000 dollars on a lesser budget.

1.Plan, plan, and plan, is the key here! Don’t just go on impulse and put it all together and then look at your bank account and say “Ouch!! I spent way too much.” Studies show that when a person plans an event, they end up spending less money and less time. Less time means ‘honey you can go get your hair done later.’ But on a more serious note, treat your party like a business plan. Plan every aspect of it to the point that you will know what and where everything has to go. Before you know it your party will have planned itself in no time.

2.Drinks! Wine, champagne, and cocktails every party calls for this, even child friendly parties need these; raising children is stressful. When it comes to bars, people tend to over spend on this. Don’t think that you need to choose the “Set Plan” option. You don’t want to spend $1,000 if only 4 or 5 people drink at your event.  The best most cost effective option is the consumption bar; if you’re hosting a party it works best for you in the long run. It’s a pay as you go for each person, 1 person buys a drink and they only charge you for only that 1 drink. Whether it is soft drinks or alcoholic beverages you will save more money because they are both the same price; you’re only paying per beverage no matter the choice.

3.Above all, remember fees! Hidden fees are what we call the silent killer. When you purchase a service from a vendor make sure to ask them about the hidden fees up front so that they don’t spring them on you and you’re left wondering how the hell am I going to pay for this. Just to jumpstart, some things that have hidden fees are chef/ catering fees, bartender fees, services fees for staff, loading docks, and security; the list is endless.  The smart thing to do would be to ask for all the hidden fees before making a purchase decision, by doing this you will have a successful event.

4.Mail time!  Some times mailing things just might set you apart, yes the snail mail will make your event stand out. Take the time to have an invite designed this will set you apart from other events going on and will be a great keep sake for people to keep. Oh yea, by the way, we know a company that can design your invite, us!

5.Tunes, what’s a party without music! It was once thought that having a live band was the best route to go but over time it has been noticed that it isn’t such a good idea. Not all bands can play the same genre and equal good music, and when partygoers want a song they mean business. The solution is a DJ; they are the best. They are the total package not only are they half the price but you also get a variety of music for the amount money you will be paying. An added bonus is most of them come with interesting visuals (light, disco balls etc.), which is usually included in the price.

6. It pays to play.  To avoid getting sued or fined make sure you have all the proper permits for your music and catering services for your party.  Make sure to have this up front and done before you set your party date. Nothing is worse than having to delay a party due to not having proper paper work; it’s a big no.

7. A trend that’s in right now is linen. They are a must for parties, not only do they add elegance, they are definitely an eye pleaser. When linen touches the ground its known to be more appealing to the eyes and an inexpensive way to add a touch of color to any event.

8.Think swag! How many glasses and beer mugs can one have? Way to many. By the end of the season you end up with a million mugs and shirts. Don’t waste your money on these things that most partygoers will leave behind. Get a photo booth and if that isn’t in your price range create a way to print out photos of your guests. Not only is it less expensive but people also love photo memories and they are guaranteed to take home.

9.Food! Everybody craves it and everybody needs it. Don’t go overboard when choosing your menu items, you do not need a 6-7-course meal. It’s a proven fact that a 3-course meal is the most cost effective and tends to taste better to the partygoers. Many catering companies will want you to have up to 10 hors d’oeuvres, don’t do it! One its way too many choices for people and there will be a ton of them not eaten. Keep it simple, at most 3 it’s the magic number here.  Also skip the delicacies such as lobster, filet mignon, Ahi tuna, caviar, and truffles most people are allergic to them. And if your catering service chooses to use these selections, ask them to use them sparingly and make them small so that you are not wasting extra money. But overall keep it simple, simple is always better and less expensive. Always remember to educate yourself on what food services your choosing that way you know what cut your getting and what foods are in season this also affects the price.

10. Just have fun. The experience of planning a wedding or event is all about fun don’t let the craziness of planning an event drive you loco for coco puffs. Take a breath when it gets tough and remember when it is done, it will be an amazing event.